Party Rentals in Ottawa
Rentals & Keepsakes
Sixty-five pieces, delivered, set up and collected
Here are our party and event rentals in Ottawa. Every party rental below is real inventory. It leaves the studio at 99 Ralph Erfle Wy in Nepean on the day, gets placed where it belongs, and comes back afterwards. There is no counter here to collect from, which is worth knowing before you compare us with anywhere else.
The catalogue splits in two. Rentals and decor are the pieces that go back on the van. Favours and keepsakes are what guests take home. Add what you like to a quote and we confirm availability for your date. After ideas instead? Browse the gallery of real events.
Written by Heba Alfarra, Owner & Lead Designer at Sparkle Events · Last updated
Call us at 613-869-1777
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What We Create
Event Rentals in Ottawa: Statement Decor, Delivered & Set Up
The pieces that make the setup.
Sparkle Events rents event furniture and decor across Ottawa, Kanata, Barrhaven, Orleans, Gloucester and Gatineau from a studio at 99 Ralph Erfle Wy in Nepean: peacock chairs and a curved statement couch, round, picnic, swing and three-tier tables, a sweet cart, marquee numbers, lit letters and flower arches.
These are statement pieces, not banquet stock, so we rent the table your cake sits on rather than the twenty your guests eat at. Each event decor rental is delivered, set up before guests arrive and collected afterwards.
A growing inventory of decor and furniture rentals, seating, dessert and cake tables, marquee numbers, arches, specialty chairs, and more, delivered and set up so you are not hauling anything yourself.
Often booked alongside: wedding planners & decorators and corporate event decor.
What’s included
- Statement seating: a peacock chair & curved couch
- Cake, dessert & display tables
- Marquee numbers & letters
- Arches & free-standing backdrops
Event Rentals Ottawa
The pieces a photograph gets built around
Statement seating
A peacock chair or a curved statement couch, for the seat everybody is photographed in: the couple, the guest of honour, the person opening gifts. Two pieces rather than a warehouse, chosen because they carry a frame on their own.
If you need a hundred chairs for guests, that is a different rental and a different supplier, and we will say so rather than quote you something that will not arrive.
Tables that are furniture
Round and three-tier cake tables, a swing table, a picnic table and a sweet cart. These hold the dessert, the cake and the favours, which is where people stand and where the photographs happen. They are display pieces, not banquet stock: they replace the trestle-and-cloth in the corner of the room, not the tables your guests eat at.
Marquee numbers and lit letters
Numbers and letters tall enough to read from the back of a hall, lit rather than printed. These are what an age, an anniversary or a name looks like when it has to survive being photographed from thirty feet away. Availability is by date and the popular numbers go early in graduation and milestone season.
Arches, backdrops and the frame around them
Heart flower arches, fluted curved backdrops and draped head-table panels, all free-standing. Nothing is fastened to a venue wall, which is what makes them bookable at venues that ban tape and tacks. Delivered, installed before guests arrive, and collected afterwards, so nobody in your family is loading a van at midnight.
Before you add anything
What renting a piece actually involves
A rental here is an object with a price on its own card. You can take one piece and nothing else, and plenty of people do. Booking decor is not a condition of renting.
What you cannot do is pick a piece off a photograph and assume it fits. Each listing carries the size and material where our catalogue records them, and says so where it does not: the numbers are four feet, the butterfly panels about three and a half by three, and everywhere else the page asks you to ask us.
Power decides more than space does. The lit pieces run on mains, so the constraint is the distance from the wall you like to the nearest outlet.
Then ground. Anything vertical stands on its own weighted base rather than being fixed to a wall, which is what makes these pieces usable in halls where nothing may be attached to anything. It also means each one wants level, firm floor. Deep pile, soft lawn and an exposed terrace are the three that cause trouble.
How it arrives
Delivered and installed, not collected
Party rental is normally sold two ways: you collect the pieces yourself and pay less for the privilege, or you pay for delivery. We only do the second, because half of what is here does not fit in a car and none of it assembles itself in a car park at eight in the morning.
So a booking covers the drive out, the placement and the collection. What we need back is the venue access: stairs or elevator, which door we load through, and the window you were given at each end. That window, not the size of your order, is what a setup gets sequenced around. Our service area page lists every community with its distance from the studio.
The terms
Lead time, deposits and looking after things
Reserve as early as you can for a peak date, for a specific reason rather than the usual urgency: most statement pieces here are one of a kind, so once a piece is held it is gone rather than back-ordered. Summer weekends, graduation season and the December run fill first. If your date is soon, ask anyway.
The deposit, the payment schedule and the terms covering damage or loss are set out in your quote and confirmed before you commit; we will not publish a figure here that might not apply to your booking. Caring for the pieces is less than people fear, because we install and collect them. In between: drinks off the upholstery, lit pieces dry, and tell us on the night if something goes over.
Delivered & Set Up
We deliver, set up in place, and collect
The warehouse rental firms make you pick up and assemble everything yourself. We deliver each piece, set it up where it belongs, and come back to collect it, so you are not fitting a peacock chair into a sedan or working out how a backdrop frame assembles at eight in the morning. Tell us the venue access and the load-in window, and we plan the logistics around them.
How It Works
From first message to teardown
Send your date & venue
Tell us the date, the venue, and roughly what you are picturing. Availability moves quickly on peak weekends.
Pick your pieces
We confirm what is free for your date and send an itemized quote covering the pieces plus delivery and setup.
We deliver & set up
We arrive inside the venue's load-in window and install everything in place, ready for guests.
We collect it
We return at the agreed time and take it all away, so teardown never becomes your problem.
Reviews
What Our Clients Say
“Great experience for my daughter's first birthday party. Decor was amazing, everyone loved it.! Will definitely book them again for future events.”
A Closer Look
Real event rentals, real work
Decor rental in Ottawa: what we rent
Sparkle Events rents event decor in Ottawa from a studio at 99 Ralph Erfle Wy in Nepean: a flower wall, a sequin shimmer wall, fluted and arched backdrops, peacock chairs and a curvy couch, cake and dessert tables, a sweet cart, and marquee numbers.
Every piece is delivered, set up before your guests arrive and collected afterwards. Priced pieces show their price in the shop, and the rest are quoted with the delivery and setup lines.
Arch rental in Ottawa: how we deliver it
Three arches can be rented on their own. The heart flower arch comes in red or white blooms and is open through the centre, so you photograph straight through it. The floral arch comes in two shapes: a round arch in lilac and purple, or a square frame dressed in ivory flowers.
The layered arch backdrop is a white wall cut as arches stepping inward to a lettered centre. Arched backdrop panels, tall with rounded tops, are lettered for your event. All of them stand free, so nothing is fastened to a venue wall, and each is delivered, installed and collected.
What's actually in the rental inventory?
Our rental collection is decor-led rather than a warehouse of folding tables. It includes lounge seating and specialty chairs, dessert and cake tables, marquee numbers and letters, arches and backdrop frames, a sweet cart, and statement pieces like an LED butterfly and a bouncy castle for the younger guests. Pieces are chosen because they anchor a room and photograph well, not because they fill a truck.
Is delivery, setup and pickup included with rentals?
Rentals are delivered, set up in place, and collected afterward. You are not fitting a peacock chair into a sedan or working out how a backdrop frame assembles at eight in the morning. Tell us the venue and the access details, stairs or elevator, loading door, and the time window you have been given, and we plan the logistics around them.
Can you rent a few pieces, or does it have to be the whole look?
You can rent individual pieces if you are styling the event yourself, or have us design and install a full setup built around them. Most clients land somewhere in between: a few rental anchors plus balloons or florals to tie everything together. We will also tell you honestly which pieces earn their place in your particular space and which are not worth the spend.
For a December staff party, our office Christmas party planner page shows the entrance and the photo wall we build around pieces like these, cleared the same night.
When are you not the right fit for a rental booking?
We are a decor rental company, not a bulk banquet supplier. If you need a hundred matching folding chairs and long banquet tables for a large sit-down dinner, a general party rental company will serve you better and cost you less, and we will say so rather than take the booking. What we are good at is the pieces guests actually notice and photograph.
Further reading: Comparing quotes from a few rental companies? Our guide to which Ottawa decor rentals include setup and teardown explains why a pickup quote and a delivered-and-installed quote are not comparable line for line, with our real published prices to hold either one against.
What is in the catalogue
Seven groups, and a reason to open each page
The filter above sorts by rental or favour. This one sorts by the job the piece does.
The seat the room is arranged around
The curvy couch dips at the centre, so a couple sitting together reads as one shape rather than two people on a bench — which is why it goes in the middle of a stage and almost never against a wall. The rattan peacock chair does all its work above shoulder height, and its tall fan back will overtop a low backdrop. Both are freestanding, and both are delivered and placed rather than dropped off.
Tables that are furniture, not a trestle under a cloth
The sweet cart has a lipped tray, so loose sweets stay on it. The three-tier table steps up so the back row stays visible and its closed front hides the boxes, where the round display table shows its gold frame on purpose, and the same crescent sections open out into a curved dessert table that runs along a wall rather than anchoring the middle of a floor. The swing table hangs from its own frame rather than your ceiling, which is what gets it past a venue coordinator. The low picnic table is built for floor seating, not for a park.
The corner every photograph ends up containing
The heart flower arch is the largest piece here, red or white, its centre open so the view behind stays in shot. The white butterfly panels are usually taken in pairs. The fluted curved backdrop wall is one continuous white panel that stands away from the wall behind it, where the stepped fluted backdrop is a wider cream run with an angled top edge and a folded return. Those two are different pieces rather than two colours of one. The arch, the panels and both fluted walls are freestanding, so none needs anything fixed to a venue wall. Behind a head table, the draped head-table backdrop is sheer white pleating, and the colour in our photograph is light washed across it.
Lit, and legible from the back of the room
The four-foot marquee numbers are what a milestone gets photographed in front of, and a two-digit figure at that height needs a span of wall, not a corner. The GRAD letters do the same job in June. Both run on mains, so the outlet decides where they go.
Balloon work, built on site and built to a palette
A balloon garland is built to the span it wraps, so it is quoted against the doorway or arch rather than by the metre. Balloon columns come as a pair, one either side of an entrance or a stage. Neither goes back on the van: balloon work is used up on the day, so ask for teardown as its own line if you want it taken away. Ceiling balloons and printed balloons, the pieces that float, are on the helium balloons page.
The pieces that carry the names, and tell people where to sit
The mirror welcome sign is lettered with your names and date, so its wording is settled with the quote. Menu and place cards are printed one per guest, with the name and table number on a slim card laid across the menu. The baby name stand and hanging plaque are a pair: one stands and one hangs, so they need two different spots in the room.
Favours that go home, and the henna set that matches
The mini clay jar, the mini coffeepot and the mini incense burner share a band and a coin, so together they read as a set. The henna handkerchief is a dance prop, so count who will be dancing. The shell boxes carry a printed name card, so they are favour and seating plan at once. The mini glass box comes in two shapes that are not interchangeable. The personalised favour cards carry a name in calligraphy, with a beaded loop and a tassel sitting loose in the sleeve.
Want the pieces styled rather than delivered? That is a different purchase: event rentals, helium balloons, backdrops and floral walls and wedding favours matched to the table they sit on. Planning a wedding? The arch, head table and centrepieces are designed as one room by our wedding planners and decorators.
Before you book
Party rentals in Ottawa, answered
What is a party rental?
A party rental is something you hire for one event and hand back afterwards instead of buying. General party rental companies in Ottawa carry the bulk items: tents, folding chairs, banquet tables and linens. Ours is the decor end of it. We rent statement seats, cake and dessert tables, lit numbers, arches and backdrop walls, and we deliver and collect every piece ourselves.
What does a party rental from Sparkle Events include?
You get the piece itself, driven out from our studio in Nepean, set where you want it and collected after the event. We have no pickup counter, so you never carry or assemble anything. We list delivery and setup as their own lines on the itemized quote, and plan both around your venue's access: stairs or elevator, the loading door, and the load-in window you were given.
Do you rent tables and chairs?
Yes, but only the pieces that end up in the photographs. The chairs are statement seats, such as the rattan peacock chair and the curvy couch. The tables hold the cake, the dessert and the favours: the round display table, the three-tier table, the swing table and the sweet cart among them.
We stock no banquet tables and no folding or monoblock chairs. If you need a hundred matching seats, a general party rental company will serve you better and cost you less.
Do you rent tents?
No. Nothing in our catalogue is a tent or a canopy. If your party is under a tent from another supplier, tell us, because it changes what we bring. The rattan peacock chair is fine under cover but not in rain, and every freestanding piece needs level, firm ground, which soft lawn is not.
How much do party rentals cost?
Each priced piece shows its price on its own card above. Rentals start at $30. A four-foot marquee number is $80 per number, so a two-digit birthday takes two. Pieces marked "Price on request" are priced in your quote, next to the delivery and setup lines.
Where can I find a party room for rent in Ottawa?
We do not rent rooms, only what goes in them. Ottawa party rooms come in three kinds. An activity park gives you a party table for about half an hour of the booking. A room you rent by the hour is yours to decorate, but setting up eats into the hours you are paying for.
A City of Ottawa recreation room falls between the two. Before you book, ask what you may fix to the walls and whether setup time is inside the booking: those two answers decide which pieces on this page will fit.
Where can I find party rentals in Ottawa?
From two kinds of company. A general party rental company carries the bulk: tents, folding chairs, banquet tables and linens. We are the other kind, a decor rental company for the pieces guests photograph: arches and backdrop walls, a peacock chair and the curvy couch, cake and dessert tables, a sweet cart and marquee numbers. We deliver every piece from our studio in Nepean, set it up and collect it.
Where can I rent wedding decor in Ottawa?
From one of two kinds of company, and the difference is who does the carrying. A supply company rents linens, banquet chairs and glassware in volume, and you collect and return them yourself. We are the other kind, a decor rental company that delivers a smaller set of statement pieces and installs them in the room.
For a wedding that means the heart-shaped flower arch, a flower wall or a fluted curved backdrop wall, a rattan peacock chair or the curvy couch for the couple, round, three-tier and swing cake tables, a sweet cart for the favours, and lit marquee numbers.
We drive each piece from our studio at 99 Ralph Erfle Wy in Nepean, set it up before your guests arrive and take it away at the venue's teardown time.
Do you rent Christmas decor in Ottawa?
Yes, and the season is shorter than people plan for. Most of the work lands in a four week window from late November, so the pieces and the install dates both go early, and a first week of December booking made in November is often already competing with itself. Corporate spaces book first because they need the decor up before a party date that is already in everyone's calendar.
The rental covers delivery, install and the teardown afterwards, and teardown is the part worth agreeing in writing: a lobby that has to be clear before the building reopens in January is a fixed deadline, not a preference. Send the space and your date and we will tell you what is still available for it.
Do you rent a bouncy castle in Ottawa?
Yes. The bouncy castle is part of the rental inventory and arrives delivered and set up, not left at the door. Two things decide whether it works at your address: a power outlet within reach of the blower, and flat ground with enough clearance around it, which rules out a sloped yard more often than people expect.
Send a photo of the space with your date and we will tell you before you book.
Do you deliver and set up, or do I pick items up?
We deliver, set up in place, and come back to collect. These are decor pieces like specialty seating, arches, and marquee numbers, not things you want to transport and assemble yourself. Send us the venue details including access and the load-in window, and we plan the logistics around them.
Can I rent just a few pieces without booking full decor?
Yes. Plenty of clients handle their own styling and simply want a couple of statement rentals, a cake table, marquee numbers, or specialty chairs, delivered and set up. There is no requirement to book design services in order to rent from us.
How early should I reserve rentals?
As early as you can for peak dates. Most statement pieces are one of a kind in our inventory, so once a piece is booked for a date it is genuinely gone. Summer weekends, the December holiday stretch, and graduation season fill first.
If you are still choosing the room, our guide to birthday party venues in Ottawa sets out what each kind lets you put up and how long you get to do it.
We will confirm what is free
Send us the date and the pieces you like
You get back an itemized list you can question line by line, delivery, setup and collection included.